Investor Days compress your company’s story into two hours. The right AV plan makes that story easy to follow, easy to price, and impossible to shake. Here’s how we engineer confidence in the room (and beyond) without adding noise.
TL;DR
- Tell a priceable story and lock a cue-to-cue run-of-show.
- Use screens that sell (not swamp): one idea per slide, legible from the back row.
- Prioritize speech clarity and predictable mic handling.
- Choreograph demos with win shots and a safety roll.
- Design redundancy into every critical path—and rehearse failure.
1) Lead with a Priceable Story (and a Real Run-of-Show)
What matters: Investors (and press) are listening for a thesis they can model. Your AV should support that narrative beat-by-beat, not fight it.
Make it real:
- Open with the CEO’s vision → market context → proof points (product, pipeline, ARR) → a short customer voice clip → risks and roadmap.
- Time-box the beats and lock a cue-to-cue run-of-show so content, cameras, and comms stay in sync.
- Assign one owner for timing and rehearse with clocks. Decide now what gets trimmed if a section runs long.
Quick checklist
- 2-hour agenda with minute marks
- Owner for each segment + contact sheet
- Cue sheet: slide #, camera look, clip roll, lower-thirds
- Clear plan for Q&A and hand-offs
2) Screens That Sell (Not Swamp)
What matters: If the back row can’t read your chart, or the livestream sees a moiré mess, you’ve lost the room.
Make it real:
- Right-size LED so every chart is legible from the back; pair IMAG (camera to screen) with clean, high-contrast data-visualization.
- Keep slides to one idea each and pace at 7–15 second beats when storytelling.
- Add confidence monitors at eye line; your presenters shouldn’t be glancing sideways to find the next slide.
- Use camera-safe color palettes and test your deck on the actual wall.
Quick checklist
- Back-row legibility test complete
- Color-safe deck (on-camera check)
- Confidence monitors placed at eye line
- IMAG framing guide (wide / medium / tight)
3) Audio That Carries
What matters: If they can’t hear it, they can’t price it.
Make it real:
- Dual wireless per principal (primary and backup) and a distributed PA for even coverage.
- Offer a DPA headset for main presenters; keep a handheld on standby for Q&A.
- Provide a real-time caption feed for press and overflow rooms; it quietly raises comprehension and accessibility.
- Script mic hand-offs and rehearse at show volume. Feedback drills beat surprises.
Quick checklist
- Mic plot (primary and backup for each speaker)
- Zone map for PA coverage
- Caption encoder/feed tested
- Hand-off choreography rehearsed
4) Demos Without Drama
What matters: The demo is where conviction spikes or confidence stalls.
Make it real:
- Define Go/No-Go criteria and the win shots you must capture (tight product, reaction, wide).
- Pre-record a safety roll that shows the outcome in case the live demo hiccups.
- Isolate the demo network from show control, with back-channel comms for engineering only.
- Align cues to outcomes, not slide numbers: “Cut to product camera when feature turns green,” not “at slide 42.”
Quick checklist
- Demo network isolated and load-tested
- Safety roll ready and time-coded
- Camera blocks for demo (tight / reaction / wide)
- Clear backchannel for demo engineering
5) Redundant by Design
What matters: Confidence comes from knowing exactly what happens if X fails.
Make it real:
- Primary and hot backup for playback, with mirrored timelines.
- Dual encoders for livestream/press feeds; one fails, the other is live.
- UPS on critical paths (switchers, encoders, DSP, LED processors).
- Separate VLANs for show, control, and demo networks.
- Spare mics, packs, clickers on deck—and a printed A/B switch plan.
Failure rehearsal (do this):
- Kill the primary playback mid-rehearsal, switch to B.
- Simulate a mic drop: replace with spare and continue.
- Pull a network leg (non-critical) and validate segmentation works.
Quick checklist
- A/B playback with hot swap tested
- Redundant encoders online
- UPS runtime verified for critical gear
- Printed failover plan at FOH and backstage
Hybrid, Press & Accessibility (Bonus)
Even if the event is “in-room first,” plan for outsized reach:
- Clean program feed to a press room; ISO records of key sessions for rapid post.
- Overflow seating with captions and clear sightlines.
- Secure remote access for analysts who can’t travel.
- Branded lower-thirds and slate graphics ready for quick edits.
What You Get with Stamm Media
A partner who thinks like a show-caller and designs like a cinematographer:
- Show creative and run-of-show development
- LED, audio, cameras, switching and content playback
- Demo networking & show IT (segmented and secure)
- Captioning/translation & press feeds
- Redundancy plan and safety baked in
Ready to Plan Your Investor Day?
Have questions about screen sizing, mic choices, or demo routing for your venue? Send the room specs (ceiling height, throw distances, expected attendance) and we’ll recommend a right-sized package—not a one-size-fits-all.